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Executive Legal Assistant

Magna Search Group

This is a Contract position in Vancouver, ia posted September 11, 2021.

Executive Legal Assistant Location: Kelowna, BC We are on the hunt for an Executive Legal Assistant to join our client, a real estate giant in Kelowna that owns, manages, and develops a multi-disciplined portfolio, including industrial, retail, office, residential and hotel properties throughout the Okanagan.

Reporting directly to the President/CEO, the Legal Administrative Assistant will provide support to the President/CEO, as well as, the Managing Director.

The Legal Administrative Assistant serves as the primary point of contact for internal and external contacts on all matters pertaining to the office of the President/CEO and the Managing Director.

Job Responsibilities Completes a broad variety of administrative tasks (business and personal) for the President/CEO including: managing calendars, composing and preparing correspondence, travel, itineraries and agendas, personal tasks, and other duties as assigned.

Completes tasks as assigned, managing calendars, and make travel arrangements as needed for the Managing Director.

Plans, coordinates and ensures the President/CEO and Managing Director’s schedules are followed, and communicates any follow-ups.

Drafting and composing legal contracts, corporate filing, leases and purchase agreements.

Compiles and organizes documents for legal proceedings.

Assists the Director of Finance in corporate areas.

Coordinating meetings externally and internally.

Plans, coordinates and ensures that the President/CEO’s personal schedule is followed, along with personal administration, personal affairs, and all travel itineraries, including monitoring travel points and credits, and travel documentation.

Prepare and/or edit letters and memos.

Track various trademark progress to completion.

Process incoming mail, outgoing mail, attend to credit card statements, memberships, insurance, newspapers, and magazines.

Researching as assigned, prioritizes and follows up on upcoming issues and concerns.

Scheduling deadlines and managing timelines to follow-up.

Prioritizes conflicting needs expediently and proactively with follow-through to completion.

Attend a quarterly board meeting to produce minutes.

Ensuring the President/CEO and Managing Director’s office is neat and tidy.

Assisting other departments as required.

Covering reception phones and basic administration.

Qualifications Strong work ethic; able to work productively, confidentially with minimum supervision, cooperatively and collaboratively in a team environment.

Business Administration Diploma or equivalent.

Legal Assistant Diploma an asset.

3 years’ experience supporting senior management and/or Executive level.

3 years’ corporate and real estate legal experience an asset.

Familiar with BC Online and Land Titles office.

Strong computer skills including MS Office (Word, Excel, Power Point).

Excellent writing skills.

Ability to follow oral and written instructions efficiently.

Strong travel arrangement experience.

Excellent attention to quality and detail.