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Junior administrative assistant

Smart Circle

This is a Full-time position in Richmond Hill, ON posted May 14, 2019.

We are a dynamic face-to-face marketing company providing unique, customized marketing campaigns for our clients ranging from Fortune 500 companies to professional sports teams to emerging brands and regional and local businesses. The Junior Administrative Assistant Opportunity: We are looking for a Junior Administrative Assistant to join our growing Richmond Hill area team.

Our clients expect and demand compliance with their campaign protocols and all applicable laws.

In this administratively focused position you will have the opportunity to be part of a respected compliance team that supports our marketing campaigns by assessing compliance for quality assurance and risk management.Primary Duties of the Junior Administrative Assistant:This role is best suited to a person who is self-sufficient, has a positive, proactive “can do” attitude and possesses excellent organizational, administration, analytical, interpersonal and communication skills.

Attention to detail, discretion in handling confidential information and a proven ability to prioritize and adapt to changing demands and deadlines, will be critical success factors.The Junior Administrative Assistant will work with a team of senior administrators and will provide administrative support during key quality review and client engagement compliance support processes by: Reviewing and auditing electronic and/or paper records (files) to completion of appropriate documentation, completion of all necessary information, and verification that correct information is providedDocumenting and data entry of all audit results in Microsoft Excel or online platformDrafting emails (and follow up emails as required) requesting audit records, and file and maintain such communicationsProviding reports on audit resultsScheduling calendar future auditsResearching and preparing spreadsheets by utilizing both internal and external sources to acquire the necessary information on an as needed basis.Extracting and analyzing of data pulled from database management and QMS systems.Internal monitoring of information.Completing other administrative duties as requiredThe following skills will be required to succeed in the Junior Administrative Assistant position:The Junior Administrative Assistant role is best suited to an individual who has 0-3 years of relevant experience in an administrative role and is able to work in a very self-sufficient manner.College Degree in Business Administration, Office Administration or similar field is an asset.Ability to follow processes is a must.High level of accuracy, attention to detail and ability to analyze statistical data proactively identifying potential issues, discrepancies and raising awareness of concerns.Ability to work in a multitasked, fast-paced and changing environment.Strong communication skills, both written and verbal.Advanced technical skills in Microsoft Office including (Word, Outlook and Excel) and other online database platforms.Strong data entry skills; strong email and internet research skills.Strong client service focus in dealing with both internal and external clients, displaying an image of professionalism, discretion, integrity and tact.Excellent recordkeeping skills.Keywords: Junior Compliance and Quality Administrator, Administration, Office Administration, Data Entry, Administrative Assistant, Administrative Support Staff, Office Administrator, Compliance Coordinator, Compliance and Quality Assurance, Compliance Administration, Database Management, Microsoft Office, Microsoft Excel, Microsoft Outlook, Admin, Office Admin, Business Administration, Entry Level Administration.