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Bilingual Translation Admin-Coordinator(part-time)

Adecco Canada

This is a Contract position in Ottawa, ON posted June 2, 2019.

Adecco is currently recruiting for a Bilingual Translation Admin-Coordinator (part-time) for a 1-year contract; with possibility full time hours role .

This would be with an association that is a very friendly, yet fast paced environment, located in downtown Ottawa, ON.

possible work schedule: Monday-Friday from 10:00 am to 2:00 pm The Bilingual Translation Admin-Coordinator will have the following responsibilities:
– Responding to phone, email, mail and in-person inquiries in a timely manner
– referring inquiries to appropriate sources or individuals;
– Administer the telephone and voicemail system;
– Providing excellent customer service to people from a wide range of ethnic backgrounds, as well as with a wide range of computer/internet proficiency;
– Processing applications and registrations, including payments in various forms, for membership renewals, exams, courses, workshops, Annual General Meetings (AGM), social events and all other services;
– Processing orders for stamps and seals, ordering them and mailing them out;
– Generating invoices and receipts for members and sending membership cards and validation stickers;
– Provided assistance and support to other Secretariat staff, Board and Executive members;
– Ordering office supplies as needed;
– Maintaining postal machine and printers;
– Maintaining the Organization’s membership database, ensuring detailed notes and accuracy in members’ profiles (including electronic file management);
– Processing exam results;
– Assist in the coordination of the organization events such as the AGM, Holiday dinners, socials and all others;
– Identifying and assisting with the implementation of administrative improvements.

The Bilingual Translation Admin-Coordinator must meet the following mandatory requirements:
– Completion of Ontario Secondary School (or equivalent) and/or related experience complimented by training;
– Excellent professional written, verbal and electronic communication skills in both official languages, with a high degree of accuracy;
– Capacity and competency to engage a large volume of work while managing interruptions and maintaining top-level customer service;
– 3-years of customer relations and progressive office administrative experience;
– Ability to work independently and effectively with minimal supervision and within prescribed timelines;
– Ability to be flexible and motivated in dealing with a fluctuating and unpredictable workload;
– Excellent organizational, time management, and problem-solving skills;
– Proficient with the MS Suite software, Google applications, e-mail and Internet;
– Discrete and able to work with confidential information;
– Competency in additional languages also considered an asset;
– Experience on email reply, calls rerouting, and keeping the office always informed of events.

ONLY candidates that meet mandatory requirement will be contacted If you are interested in applying to the Translation Bilingual Coordinator (part-time) position, please submit your resume as soon as possible by clicking on the ‘Apply with Adecco’ button.