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Administrative Assistant

Charton Hobbs Group of Companies

This is a Contract position in Vancouver, ia posted September 13, 2021.

This important front office full-time position is ideal for a person who works well with others and who can warmly welcome our many important suppliers and visitors from around the world for Charton Hobbs, Authentic Wine and Spirits Merchants and Escalade Wine & Spirits in the Calgary, AB office.

In addition to normal receptionist duties, this is a multi-tasking position dealing with many varied requests, assignments and duties as required.

Essential Duties and Responsibilities: Receptionist Reliable and punctual, job hours are 9 am to 5 pm, Mon to Fri Answer phones, send & receive faxes, distribute mail Make sure that all boardrooms are clean and prepared for meetings Order lunches for visiting suppliers – set up and clean up Invoicing
– general Purolator, DHL, UPS, FEDEX Staples Waste Management Customs Clearance Other administrative duties Courier packages Order office and kitchen supplies Maintain the effective operation and upkeep of the photocopier, printers, computers, and telephones.

Weekly sales and inventory summary for sales teams Assisting the sales team with small printing requests.

Warehouse Warehouse maintenance and support which includes but not limited to; shipping, receiving, preparing shipments and pallets (packaging small/large boxes/pallets, gift wrapping baskets, producing shipping documents online) as well as local deliveries, ensuring the warehouse is organized and clear to receive incoming shipments.

Kitchen Keeping the kitchen and boardrooms clean and presentable, checked at the beginning of the day and monitored throughout the day.

Filling the dishwasher at the end of the day and turning it on.

Job Requirements: Experience : Previous receptionist/administrative assistant experience required.

Skills: Excellent phone skills, managing calls, maintaining basic telephone systems.

Good working knowledge of Outlook, Word, Excel, and other business applications.

Courier and shipping system knowledge.

Physical: Must be physically fit and able to carry packages up to 15 kilograms, pack boxes required for shipping, receive items from couriers and shippers, able to sit for periods of time exceeding 1 hour.

Please forward a detailed cover letter and resume which clearly demonstrates your passion for the wine & restaurant industry to:  ​​​​​​​ The above information is representative of the work performed in this position, however it is not all-inclusive.

The omission of a specific duty or responsibility does not exclude it from the position if the work is similar or related to the essential duties and responsibilities.